Setting up a new office is exciting — until you realize you forgot printer toner on day one and there's no tea in the pantry. A well-planned supplies checklist prevents last-minute scrambles, controls spending, and ensures your team has everything they need from the first day.
This guide covers every category of office supplies you'll need, with specific product recommendations and quantities based on our experience supplying hundreds of offices across Lahore.
1. Paper & Printing Supplies
Paper is the backbone of any office. Even in a "paperless" workplace, you'll go through more than you expect.
- A4 copy paper (70-80 GSM) — 5 reams per 10 employees per month. Brands: IK Yellow, Double A, PPC
- Legal-size paper — 1-2 reams if your business handles legal documents
- Toner cartridges — 2-3 spare cartridges for your printer model. HP 12A, 78A, and 85A are the most common in Pakistan
- Printer paper for color printing — 100 GSM for presentations and proposals
- Carbon paper / NCR paper — if you issue manual receipts or invoices
2. Writing Tools
Budget PKR 50-100 per employee per month for writing supplies.
- Ballpoint pens — 2-3 per employee. Brands: Dollar, Faber-Castell, Pilot
- Gel pens — for signing documents. Black and blue ink
- Pencils (HB) — 1 pack for drafting and sketching
- Highlighters — assorted colors, 1 set per 5 employees
- Whiteboard markers — if you have whiteboards in meeting rooms
- Permanent markers — for labeling boxes, files, and storage
3. Desk Essentials
The small items that keep daily work flowing smoothly.
- Staplers — 1 per 3-4 employees, plus a heavy-duty one for reception
- Staple pins — 5-10 boxes (No. 10 for standard, 24/6 for heavy-duty)
- Paper clips — 2-3 boxes, assorted sizes
- Binder clips — small, medium, and large sizes
- Scissors — 1 per 5 employees
- Tape (transparent + packing) — 3-5 rolls each
- Calculators — 1 per finance/accounting staff member
- Sticky notes (Post-it style) — 1 pad per employee per month
- Rubber bands — 1 pack
- Correction fluid/tape — 2-3 bottles or tapes
4. Filing & Organization
Proper filing saves hours of searching for documents later.
- Box files — 10-20 for document storage
- L-folders (clear plastic) — 1 pack of 50
- Ring binders (2-ring and 3-ring) — 5-10 binders
- Tab dividers — for organizing binder sections
- File labels — self-adhesive, for marking files and folders
- Envelopes — A4 (brown), DL (white for letters), padded for shipping
- Document trays — 1-2 tier trays per desk
5. IT & Electronics
The most expensive category. Budget carefully and buy quality that lasts.
| Item | Qty (10-person office) | Approx. Cost (PKR) |
|---|---|---|
| Laser printer (HP or Brother) | 1-2 | 25,000–60,000 |
| Toner cartridges (spare) | 2-3 | 3,000–8,000 each |
| External hard drive (1TB) | 1-2 | 8,000–15,000 |
| USB flash drives (32GB) | 5 | 800–1,500 each |
| Power strips / surge protectors | 5-8 | 1,000–3,000 each |
| Ethernet cables (if wired network) | 10-15 | 300–800 each |
6. Pantry & Kitchen Supplies
A stocked pantry keeps morale high. This is where most offices underbudget.
- Tea (Tapal, Lipton, or Supreme) — 2-3 packs per month for 10 people
- Sugar — 2-3 kg per month
- Milk (powdered or UHT) — Everyday, Olper's — 1 pack per week
- Disposable cups (paper or foam) — 100-200 per month
- Water bottles or cooler service — 19L bottles if no filtration
- Tissues (box + roll) — 5-10 boxes per month
- Hand wash / sanitizer — 2-3 bottles for washrooms and pantry
- Dish soap & sponges — for cup washing
- Trash bags — 1 roll of 50
7. Cleaning & Maintenance
- Floor cleaner — 1 bottle (Max, Dettol)
- Glass cleaner — for office windows and partitions
- Dusting cloths / microfiber — 5-10 cloths
- Broom & dustpan
- Air freshener — for reception and washrooms
8. CEO Room & Reception Decor
First impressions matter. A well-decorated reception and CEO office communicate professionalism.
- Desk clock — premium analog or digital for the CEO desk
- Decorative sculptures or statues — small antique-style pieces
- Desk lamp — for CEO/manager desks
- Wall clock — for reception area
- Pen stand / organizer — premium quality for executive desks
- Indoor plants (artificial or real) — for reception warmth
Pro Tips for Bulk Buying in Lahore
- Buy in bulk for 3-month cycles — paper, toner, and pantry items are 15-25% cheaper when bought quarterly rather than weekly.
- Set a monthly supplies budget — PKR 5,000-8,000 per 10 employees covers consumables (paper, pens, pantry). IT and decor are separate capital expenses.
- Use a single vendor — one invoice, one delivery, one relationship to manage. Splitting across 5 shops wastes time and loses volume discounts.
- Keep a reorder list — track what runs out and how fast. After 2-3 months you'll have a reliable pattern.
- Don't over-order the first time — buy 1 month's supply initially, then adjust based on actual usage before committing to bulk.
Need Office Supplies in Lahore?
Browse our complete catalog of 270+ office products — from A4 paper to CEO room decor. Bulk pricing available. Free delivery in Lahore for orders above PKR 5,000.
Browse All ProductsPrintable Checklist Summary
| Category | Key Items | Priority |
|---|---|---|
| Paper & Printing | A4 paper, toner, legal paper | Day 1 |
| Writing Tools | Pens, pencils, highlighters, markers | Day 1 |
| Desk Essentials | Staplers, clips, tape, scissors, sticky notes | Day 1 |
| Filing | Box files, folders, labels, envelopes | Week 1 |
| IT & Electronics | Printer, toner, USB drives, power strips | Before move-in |
| Pantry | Tea, sugar, milk, cups, tissues, hand wash | Day 1 |
| Cleaning | Floor cleaner, trash bags, cloths | Day 1 |
| Decor | Clocks, lamps, plants, desk organizers | Week 2-4 |
Frequently Asked Questions
How much does it cost to set up office supplies for a new office in Pakistan?
A basic office setup for 10 employees costs approximately PKR 50,000–100,000 for initial supplies. This includes paper, pens, files, a printer, toner, basic pantry items, and desk essentials. Premium setups with IT equipment and reception decor can exceed PKR 300,000.
Where can I buy office supplies in bulk in Lahore?
The Procurement Solutions offers bulk office supplies with free delivery in Lahore. You can browse our complete catalog online and request a quote for bulk pricing. Minimum order is PKR 5,000 with discounted rates for orders above PKR 25,000.
What office supplies do I need for a 10-person office?
For a 10-person office you'll need: 5 reams of A4 paper per month, 20-30 pens, a printer with 2-3 toner cartridges, staplers and paper clips, file folders, sticky notes, a calculator, pantry basics (tea, sugar, cups, tissues), and basic cleaning supplies. See the full checklist above for the complete list.
Get Started
Don't waste your first week chasing supplies. Order everything in one go, get it delivered, and focus on what matters — building your business.
Ready to order? Browse our product catalog or request a bulk quote for your entire office setup. We deliver free within Lahore for orders above PKR 5,000.